Accountants of a wholesaler having accounts with several banks spend at least 1 hour daily for payments processing. In addition to invoices uploading to the 1C system, an accountant must fill-in mandatory fields depending on a payment purpose: an order number, manager in charge, comments. Errors occur frequently. A qualified employee every day wastes his/her time for routine
Bank Statements Processing
The company does the business with several banks, therefore, several bank-clients are available with no data exchange with the used accounting system possible
Problem
Solution
With Sherpa RPA implemented, robotic automation of bank statements uploading and processing with a report sent to an accountant in charge. No errors related with incorrectly indicated person in charge (to be specified depending on the invoice number from the payment purpose) are possible because of the robot’s verification as per the rules. All the payment orders, which failed to be processed by the robot, are incorporated into a report to be used by an accountant for manual data entry (1 of 50 cases)
Advantages
No errors or missed information occurred at payments processing
No errors or Reduced time expenditures from 1 hour to 15 minutes
Due to reallocated tasks, there is no need to hire an additional employee with sales volume increasing
Company’s savings calculation:
- Number of payment orders processed daily?
- Mean time for one payment order processing?
- Number of employees involved in the process?
- The employees labor costs?
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