Supporting Documents Processing

Problem

A large number of contractors and items; a part of documents is received as scanned copies. Poor quality of scanned supporting documents. Sufficient error rate requires verification department to be maintained. Contractors are not accurate with documents return.

Solution

The robot processes supporting documents

  • Processing time for 1 document is decreased from 10 minutes down to
    1 minute
  • With no errors and delays
  • Manual processing reduction by 90%

Results
  • Every day, system data are updated, reduced deal cycle 2 times as fast payment receipt process
  • Documents uploaded by the robot contain less errors — less quantity of emplyees required for checking direct reduction of operating costs 
  • More than 20% decreased operating costs due to supporting documents processing robotic automation
Downloading the source documents from email and FDO
Sorting by document type (invoice, statement, proforma-invoice)
A document recognition and entry into the accounting system
Reporting to the accounting department on unrecognized documents with a list of fields to be confirmed
Documents posting by an accountant
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